UBC Bulletin


About UBC Bulletin

UBC Bulletin acts as a channel for UBC’s senior leadership to inform and engage broader leadership at the university. UBC Bulletin may be used to communicate the following:

  • Advance notice of university-wide initiatives or organizational changes that will be communicated to the broader UBC community via broadcast email at a later date
  • Updates on previous institutional messaging/invitations for feedback
  • Senior level appointments/changes (AVP level or equivalent)
  • Large scale project updates/developments
  • Bargaining updates
  • Advance notice and/or follow up related to high profile media coverage
  • Research grant info/deadlines
  • Organizational changes that do not affect significant numbers of faculty, staff and/or students
  • Large scale consultations

Criteria

To be considered for UBC Bulletin, the subject matter must adhere to the following criteria:

Timeliness: The information must be timely and must have significant importance for the majority of individuals within the intended audience and/or the operations of the university.

Approval: The message must have approval from, and be attributed to, a Vice-President (VP) or Associate Vice-President (AVP).

Relevance: Unless they are of significant relevance to university operations, announcements and the promotion of events are typically not suitable for UBC Bulletins.

Adherence to existing policies: All existing UBC policies governing communication shall be applicable to UBC Bulletins. Se in particular Policy #96: Communications (PDF) and Policy #104: Acceptable Use and Security of UBC Electronic Information and Systems (PDF). The text of these policies are available on the University Counsel web site.


When and how UBC Bulletins are sent

UBC Bulletins are typically issued Monday to Thursday, between 11am and 1pm (allowing time for messages to make their way through the system), with a maximum of one UBC Bulletin permitted each day.

UBC uses a third-party provider, Campaigner, to issue UBC Bulletins.


Audiences

Deans, associate deans, assistant deans, department heads, managers and senior professional staff have been identified in the Human Resource Management System (HRMS). UBC Bulletins are sent to all or a combination of these groups, depending on who the message is most relevant to. In addition, it is standard practice to send UBC Bulletins to a select group of senior communications professionals, to share in their respective areas of the university, as they deem appropriate.


Ownership and approvals

UBC Bulletin is owned by the UBC Executive. Internal Communications acts as the steward/facilitator of this channel. All messages must be submitted at least two working days before the issue date, and be approved by a member of the UBC Executive or their designated AVP. Internal Communications adopts the role of advisor around message content and timing.

If you have any questions, please do not hesitate to contact the Internal Communications team.


Frequency

UBC Bulletins are typically issued Monday to Thursday, between 11am and 1pm. There is a maximum of one UBC Bulletin permitted each day.  However, it is possible for a UBC Bulletin to be issued on the same day as a broadcast email.